School Policies

INTRODUCTION

At Chindamanee School Bangkok, we uphold the rights and freedoms of all individuals, which encompass the respect for privacy and the safeguarding of personal data. This privacy notice delineates the manner in which we collect and process your information. Additionally, it provides guidance on how to contact us and outlines your rights concerning your personal data.

Who We Are

Chindamanee School Bangkok (“we,” “our,” “us”) is an independent educational school situated in Bangkok, Thailand. We offer comprehensive educational programs for children ranging from 2.5 years to 18 years of age. Chindamanee School Bangkok operates as a licensed private school in accordance with the Private School Act and is officially registered at 41 Soi 18, Chom Thong, Bangkok 10150.

What is the purpose of this website privacy notice?

The purpose of this privacy notice is to provide detailed information about how we process personal data.

Our privacy notice should be read in conjunction with our other policies and terms and conditions which make reference to personal data, including our Safeguarding Policy, Acceptable Use Policy and CCTV policy to name a few.

Chindamanee School is dedicated to complying with the Personal Data Protection Act (PDPA).

We protect personal data through:

• Lawfulness, Fairness & Transparency
• Security & Purpose Limitation
• Data Minimization & Retention
• Accountability & Individual Rights

These standards are integral to our comprehensive data protection framework, which includes policies like our “school’s right of access policy.

What is personal data?

The term ‘personal data’ refers to any information which identifies you or can be used to identify a data subject when used in conjunction with other information.

The term ‘data subject’ describes the person about whom the personal data is about.

What personal data do we collect about you?
We process personal data about visitors to our website; prospective, current and past: students and their parents; staff and contractors; donors and supporters; and other individuals connected with or visiting our school.

The personal data we process takes different forms.
Examples include:

• names, addresses, telephone numbers, e-mail addresses, emergency contact information;
• IP addresses, location data, and website statistics and analytics;
• website cookies (Cookie Wow);
• students’ date of birth, nationality, family details;
• admissions, academic, disciplinary and other education related records, references, examination scripts and marks;
• parents’ employment data;
• images, audio and video recordings;
• financial information and identification documents (e.g. for bursary assessment or for fundraising);
• employee and former employee data including recruitment, training, performance management, payroll, and other HR information.

As a school, from time to time we also need to process personal data which is designated under Section 26 of the PDPA as “sensitive” or “special category personal data” in order to facilitate our school operations and activities.  Such data includes personal data regarding a data subject concerning:

• health;
• special education needs;
• biometric data (e.g. fingerprints, face recognition)
• information relating to safeguarding and child protection/welfare
• counselling records
• race ethnicity;
• religion or
• criminal records

How we collect, use, or disclose your personal data.

We primarily gather personal data directly from the individuals involved, which includes cases where the data pertains to students and is collected from their parents. Additionally, there are instances where we obtain information from third parties, such as referees or references, as well as previous educational institutions. We may also utilize publicly available resources to collect relevant data.

Privacy & Student Conduct Policy

At Chindamanee School, we are committed to fostering a safe, respectful, and focused learning environment. To uphold this commitment, we have established clear guidelines regarding student conduct, use of personal devices, and campus access. These policies are designed to protect student privacy, ensure academic integrity, and promote responsible digital citizenship.

1. Mobile Phone and Personal Device Policy

To minimize distractions and support student engagement during instructional time, the following regulations apply to all mobile phones and personal electronic devices:

Daily Device Submission

• All students (Years 7–13) must submit their mobile phones to their homeroom teacher at the start of each school day.
• Phones will be securely stored in labeled containers or lockers and returned at the end of the school day.
• This practice ensures that learning remains the primary focus during school hours and reduces risks associated with unauthorized recording, social media use, or cyberbullying.

Unauthorized Use

• Any student found using a mobile phone or personal device without explicit teacher permission during school hours (7:00 AM – 4:30 PM) will have the device confiscated.
• Confiscated devices will be held in the school office and may only be retrieved by a parent or legal guardian.
• Repeated violations may result in disciplinary action in accordance with the school’s Code of Conduct.

Academic Use of iPads (Years 12–13 Only)

• Students in Years 12 and 13 may use school-approved iPads or tablets for academic purposes only (e.g., research, note-taking, accessing digital textbooks).
• These devices must be used under teacher supervision and in alignment with classroom activities.
• Non-academic use (e.g., gaming, social media, messaging) is strictly prohibited and may result in temporary loss of device privileges.

2. Campus Access and Supervision Policy

Chindamanee School prioritizes student safety through structured supervision and clear campus boundaries.

Campus Hours

The campus is open to students from 7:00 AM to 5:00 PM daily.

However, all students must vacate academic buildings by 4:30 PM, unless they are:

• Participating in a school-sanctioned, teacher-supervised activity (e.g., clubs, sports, rehearsals, tutoring).
• Officially registered for after-school programs.

Leaving Campus During School Hours

Students may not leave the school premises during instructional hours (7:00 AM – 4:30 PM) without:

• Prior written or digital permission from a parent/guardian, and
• Approval and sign-out by the school office or designated staff member.
• Unauthorized departure from campus is considered a serious breach of school policy and may result in disciplinary consequences.

Lower Secondary Supervision (Years 7–9)

Students in Years 7 to 9 must remain on campus after school hours unless:

• A parent or authorized adult signs them out in person at the main office, or
• They are attending a supervised school activity with prior registration.

This policy ensures the safety and well-being of younger students who may be more vulnerable during unsupervised transitions.

Safeguarding & Child Protection Policy

At Chindamanee School, the safety, dignity, and well-being of every student are our highest priorities. We maintain a robust Safeguarding Policy grounded in our moral responsibility and legal obligations under Thai law, including the Child Protection Act B.E. 2546 (2003), the Personal Data Protection Act (PDPA) B.E. 2562 (2019), and the Ministry of Education’s Guidelines on Student Welfare and Safety (Sources 4, 5). This policy works in full alignment with our Privacy & Student Conduct Policy to create a secure, respectful, and nurturing educational environment.

1. Our Commitment to Protection

We are committed to protecting all students from:

• Physical, emotional, and sexual abuse
• Neglect or harmful treatment
• Bullying, harassment, and discrimination (including cyberbullying)
• Exploitation or unsafe online interactions
• All staff, volunteers, contractors, and visitors are required to uphold this commitment and complete mandatory safeguarding training upon appointment and annually thereafter.

2. Prevention Through Clear Boundaries and Supervision

Our safeguarding approach is proactive and integrated into daily school operations:

• Supervised campus access: As outlined in our Campus Policy, students (especially Years 7–9) remain under structured supervision during and after school hours to minimize unsupervised exposure to risk.
• Controlled device use: Our Mobile Phone Policy limits unmonitored digital access during school hours, reducing opportunities for online grooming, inappropriate content sharing, or cyberbullying.
• Safe digital environments: When iPads or school devices are used (Years 12–13), they are restricted to academic platforms and monitored in accordance with our Acceptable Use Agreement.

3. Reporting and Response Procedures

• Chindamanee School maintains a clear, confidential, and trauma-informed process for reporting and addressing concerns:
• Any staff member who suspects abuse or harm must immediately report it to the Designated Safeguarding Lead (DSL) or Deputy DSL.
• Students, parents, or third parties may report concerns anonymously via our secure online form, school email (admin@chindamanee.ac.th ), or in person to any trusted adult on campus.
  All reports are documented, assessed within 24 hours, and escalated to external authorities (e.g., Child Protection Unit, police, or Ministry of Social Development) when legally required or if a child is at immediate risk.